Recruiting shouldn’t feel like managing a database.
Recrua brings candidates, jobs, client follow-ups, interviews, and placements into one clear workflow — so your team knows what needs attention next.
Never miss a follow-up
Recrua highlights what needs your attention today.
See your pipeline clearly
Track every candidate’s journey from submission to placement.
Work as a team
Keep your agency aligned with shared visibility and updates.
Grow with confidence
Make better decisions with real-time insights.
Built for these kinds of recruiting teams
Your recruiting workflow is everywhere.
Small recruitment agencies don't lack tools. They lack one clear place where candidate, job, and client activity lives together.
“One candidate. Six places to remember what happens next.”
Information becomes scattered. Recruiters forget follow-ups. Candidates go cold. Agency owners spend time updating spreadsheets instead of recruiting.
Recruiting doesn't break because you lack a CRM.
It breaks when the next action gets lost.
“3 days since candidate submission”
Submitted profile to Acme Tech VP Eng. No feedback logged yet.
“Interview feedback pending”
Priya finished Round 2 yesterday. Needs update before she accepts another offer.
“4 candidates waiting for review”
Lead Fullstack Role for FinTech client has unsubmitted candidate resumes.
“Tomorrow • 11:00 AM”
Technical Evaluation for Senior DevOps engineer with Client CTO.
Recrua automatically surfaces every pending follow-up so recruiters never have to guess what needs attention today.
One recruiting workflow. From candidate to placement.
Recrua connects every stage of your agency's daily work so candidates never fall through the cracks.
Candidate: Arjun Kumar
Arjun Kumar imported into Recrua. Skills parsed: React, Node.js, TypeScript. Ready for job matching.
Because the next action matters more than the last update.
Recruiters don't need another database full of records. They need to know: 'Who needs my attention right now?'
TODAY — Action Queue
Follow up with Acme Technologies
High Priority3 days since submission • Arjun Kumar • Senior React Dev
Follow up with Priya
Feedback DueInterview feedback pending • Priya Sharma • QA Lead
Check offer status
Offer PendingMichael — Senior Backend Engineer • Client: Northline Systems
Contact client
Client Ping2 candidates awaiting response • Client: Innovate Labs
Recrua keeps the next step visible.
Grouped around actual recruiting outcomes.
Recrua doesn't drown you in hundreds of bloated enterprise settings. Every feature serves one purpose: moving candidate submissions to placement.
Structure candidate, job, and client workflow in one clear view.
Candidate management
Parsed profiles, resumes & skills tags without manual data entry.
Job management
Active roles, salary ranges, client requirements & target dates.
Candidate-to-job pipeline
Drag candidate cards across customized agency pipeline stages.
Submission tracking
Log client submissions, fee percentages, and formatted resume sent status.
Proactive reminders that prevent candidate and client opportunities from going cold.
Candidate follow-ups
Automated prompts to check in with active candidates after interviews.
Client follow-ups
Automated reminders when client submissions receive no response for 3 days.
Interview reminders
Calendar sync & instant recruiter alerts for upcoming candidate rounds.
Stale submission alerts
Highlight dormant applications so recruiters re-engage client managers.
Real-time agency visibility for founders, owners, and managing directors.
Client management
Centralized client contact history, open positions, and fee agreements.
Recruitment activity
Track daily recruiter calls, submissions, interviews, and pipeline flow.
Placement tracking
Record locked placements, fee calculations, and projected revenue.
Team visibility
Unified dashboard so agency owners see all 2–10 recruiters' status.
Excel works. Until your agency starts growing.
Spreadsheets are great for starting. Recrua is built for what happens next.
The Spreadsheet Approach
Good for 1 recruiter • Hard for a growing teamMultiple rows, manual status updates, copy-pasting phone numbers
Notes buried inside cell comments: "Called Tuesday, left voicemail"
No automatic alerts when client feedback takes 4+ days
The Recrua Workflow
Purpose-built for 2–10 recruitersStructured pipeline connecting Arjun Kumar directly to Senior React Role at Acme Tech
Clear queue showing exactly who needs follow-up, interview prep, or offer review
Candidate advances from Submitted → Interview → Placement with full team audit history
Not every recruiting team needs the biggest platform.
Enterprise recruiting software can be powerful. Broad CRMs can be flexible. Recrua takes a focused approach: giving small recruitment agencies the operational clarity they actually need.
Broad Platforms
- • More capabilities & modules
- • Complex configuration requirements
- • Built for large enterprise operations
Recrua Philosophy
- ✓ Focused operational workflow
- ✓ 10-minute setup without consultants
- ✓ Small-team oriented & action-focused
How Recrua fits alongside other market solutions
- Bullhorn — Best suited to large enterprise agencies needing extensive custom integrations and complex multi-region compliance.
- Loxo — Strong for sourcing-heavy AI workflows and large internal talent databases.
- Recruiterflow — Great option for teams wanting automated email sequencing and campaign workflows.
- Crelate — Solid choice for mid-sized staffing firms requiring broad feature suites and customizable pipelines.
- Recruit CRM — Popular combined ATS + CRM platform for growing mid-market recruitment teams.
- Zoho Recruit — Budget-friendly platform built to connect seamlessly within the broader Zoho business suite.
- Recrua — Built for boutique agencies (2–10 recruiters) wanting one clear operational workflow without enterprise setup.
| Capability / Focus | Recrua | Broad ATS | Generic CRM | Spreadsheet |
|---|---|---|---|---|
| Recruitment-first | ✓ | ✓ | — | — |
| Simple workflow | ✓ | varies | ✓ | ✓ |
| Candidate pipeline | ✓ | ✓ | varies | — |
| Follow-up visibility | ✓ | varies | varies | manual |
| Small-team focused | ✓ | varies | varies | ✓ |
| Quick setup | ✓ | varies | ✓ | ✓ |
| Recruitment workflow | ✓ | ✓ | — | — |
Built for the agency between spreadsheets and enterprise software.
Recrua is optimized for small, fast-moving recruitment teams who need operational clarity without heavyweight overhead.
BOUTIQUE IT AGENCY
- Multiple tech clients & specialized open roles
- Fast-moving candidate database & tech stacks
- Needs clean client submission & interview tracking
GROWING STAFFING FIRM
- Increasing monthly placements & volume hiring
- Managing directors need clear team activity visibility
- Too much time wasted on manual spreadsheet updates
NEW RECRUITMENT AGENCY
- Building the recruitment business from day one
- Moving beyond basic spreadsheets early
- Needs a professional workflow without enterprise cost
Recrua grows with the way your agency works.
Start the day knowing exactly what needs attention.
No more wondering who to call first or digging through email chains. Recrua turns daily activity into a clear, satisfying workflow.
Open Recrua
Dashboard flags 5 follow-ups due across active tech client submissions.
Client Response Arrives
Acme Tech VP Eng approves Arjun's profile. Candidate moves forward.
Interview Scheduled
Round 1 technical evaluation locked. Candidate automatically moves to Interview stage.
New Candidate Added
Senior Backend Engineer imported & auto-matched to an active job requirement.
Client Approves Candidate
Offer extended after final partner round. Candidate moves to Offer stage.
Placement Recorded 🎉
Offer accepted! Placement logged, agency commission calculated, team notified.
One missed follow-up can cost more than a month of software.
Recruitment agency revenue depends on momentum. When candidate follow-ups stall, placement fees disappear.
Recruiters stop spending hours copying candidate data into spreadsheets.
Submissions get followed up promptly before candidates go cold.
Hiring managers receive quick answers, build trust, and request more roles.
Every candidate in the database has an active stage and next step.
More candidate submissions successfully turn into locked placements.
Recrua pays for itself with a single placement saved from slipping through the cracks.
Here's what we're planning to charge.
No hidden per-candidate fees. No expensive implementation consultants. These numbers aren't locked in yet — we'd rather get them right than get them out fast.
We're building Recrua with a small group of founding agencies right now — see the Founding Agency Program below for early access at a locked-in rate, free for your first 3 months.
Starter
Essential candidate, job, and follow-up tracking for solo recruiters and boutique duos.
What is included:
- Up to 3 Recruiter Accounts
- Candidate & Job Pipeline Management
- Follow-up Action Queue & Alerts
- CSV Data Import
- Client Workspace & Contact History
- Standard Email Support
Team
Full recruiting operations workflow for growing agencies needing team visibility and client tracking.
What is included:
- Up to 5 Recruiter Accounts
- +$15 / month per additional recruiter
- Everything in Starter, plus:
- Stale Submission Alerts
- Agency Owner Placement Dashboard
- Recruitment Timeline (full activity history)
- Onboarding Call + Priority Support
Agency
Expanded team capacity and priority support for established recruitment firms.
What is included:
- Up to 10 Recruiter Accounts
- +$12 / month per additional recruiter
- Everything in Team, plus:
- Unlimited CSV Imports
- Priority Chat & Same-Day Support
- Early access to new features
Built with the agencies who'll actually use it.
We're building Recrua alongside a small group of boutique agencies before opening it up more broadly. If the follow-up problem sounds familiar, we'd like your input — and you'll get early access at a founding rate that's locked in for good.
Not ready to apply?
Join the general waitlist to hear when Recrua launches more broadly. No commitment, no calls — just an email when we're ready for you.
Founding Agency Program
This is an application, not a signup — we're keeping this group to just 6 agencies so we can actually act on your feedback. Here's exactly what's on offer, and what we're asking for in return.
What you get
- First 3 months completely free once onboarded — as long as you're actively using Recrua with real candidates and jobs, and joining your check-in calls
- A locked-in founding rate after that — 50% off the Starter or Team list price, for as long as you stay subscribed
- Direct input into what gets built next
- Direct access to the founder, not a support queue
What we're asking for
- A short intake form now (below)
- 2–3 short check-in calls during your free period (15 minutes each)
- Actually using it with real candidates and jobs, not just testing it once
If you go quiet for an extended stretch, we'll check in first — this only works if we're both getting something out of it.
Apply for founding access
Takes about two minutes. We read every application ourselves.
Frequently asked questions.
Everything you need to know about Recrua's positioning, workflow, and setup.
Your recruiters should be recruiting — not remembering what happens next.
Bring candidates, jobs, clients and follow-ups into one clear recruiting workflow.